- Consulting (Etiquette guidance, event design, misc. discussion, etc.)
Additional time on day of event, per hour charge
Create timeline of events and give to vendors 1 week in advance
Create and maintain a detailed wedding budget
Create a wedding expense sheet
Submit engagement or wedding announcement to selected newspapers. (Three maximum, cost of ad additional and paid by client)
Assist in selection of ceremony and reception sites by providing referrals and accompanying client to up to three sites each
Provide vendor referrals (Three referrals of each vendor w/in same category)
Accompany bridal couple to vendor meetings
Attend final meeting with each vendor selected and review contract
(Note: Austin Wedding Planners passes on all discounts to client)
Create a calendar of vendor payments
Mail vendor payments in a timely manner
Assist with engagement photo session
Assist with selection of any rental items
Assist Bride, Groom and attendants with selection of wedding attire (Up to three locations for Bride and her attendants and two locations for Groom and his attendants)
Send out letters to all attendants reminding them of their fitting schedule(s) and payments due
Assist with design and wording of save the date cards, rehearsal dinner invitations, wedding announcement, ceremony programs, wedding invitations, map directions and thank you notes
Assemble and send invitations (Addressing and postage is additional and paid for by client
Handle RSVP’s and keep tally of guests
Assist with bridal portrait session (deliver gown and bouquet)
Assist with hotel selection and room blocks for out-of-town guests (Three maximum)
Arrange for hospitality baskets and guidebooks/information about the city of Austin to be delivered to out-of-town guests hotel rooms (Cost of basket(s) and delivery is additional and paid for by client)
Assist with menu creation and details of rehearsal dinner
Receive floor plan(s) from reception site, or create plans for client, and assist with seating Arrangements
Assist with music selection and play list
Provide list of responsibilities to family members and attendants
Assist in process of obtaining marriage license
Arrange a day at the spa (of your choice) for up to five people — you pick date, time & services, we handle logistics
Return florist rental items the day after wedding
Return bakers rental items the day after wedding
Arrange for caterer and/or rental co. to pick up any additional rental items
Return tuxedos to rental salon (Note: All tuxedos need to be in one designated location for pick-up the day following the wedding)
Deliver wedding gown to cleaners the day following the wedding